Promotional Items

Promotional items may include items such as coffee mugs, mouse pads, pens, and other small dollar items given to promote an event or department. Departments can work with contracted suppliers directly.

We recommend you touch base with the Virginia Tech Controller's Office as they oversee the appropriate use of state funds. Below is information to the Controller's Office Promotional Items Approval Form.

Promotional Items Approval Form- Promotional items are defined as items of a minimal dollar value (ex: keychains, lanyards, pens) given away at no cost to promote university activities, departments, and/or events. This form is intended to address the use of university funds for the purchase of promotional items. Attach the completed form to the HokieMart PO along with the vendor quote.

Note: Employee apparel does NOT fall into the category of promotional items. The purchase of employee apparel is addressed in university Procedure 20310.

To use another supplier, follow guidelines for amounts over ten thousand dollars ($10,000). Submit a quote with a non-catalog HokieMart requisition for processing.

For more information, contact Procurement, 540-231-6221, or the HokieMart help desk.

Last Updated 2.26.26