Travel Agency Authorization

Send to supplier method – HokieMart Will Deliver, HokieMart will deliver the Purchase Orders to the supplier automatically once the PO is complete.

Use this form to purchase airline tickets and other travel-related services from contract travel agencies listed on the drop-down menu of the Travel Agency Authorization. Do not use this form for travel reimbursements to university faculty or staff. More information can be found through the Controller's Office.

Campus users should have contacted the contracted travel agent and arranged travel prior to submitting this form. The travel confirmation provided by the travel agent can be used by the department when entering this form.

From the home page of HokieMart, select Travel Agency Authorization under University Forms.

From the drop-down menu, choose the contract supplier you worked with to arrange travel.

In the General Info section of the form, enter the required information.

• Catalog Number – Enter the traveler’s name as it appears on the driver’s license.
• Product Description – This is where you will enter information for the travel agent. Be as specific as possible to ensure proper travel is arranged.
• Quantity – This will always be one (1).
• Packaging – This will remain EA (each).
• Estimated Price – This will be for the travel and all associated costs provided to you from your travel agent.

Internal Info should provide the business purpose of the trip and any supporting attachments, such as the itinerary.

Last Updated: 02/02/26